Wednesday, 30 April 2008
When you invest in yourself - the world invests in you
Today I was fortunate to attend a seminar with Dr John Demartini. Dr Demartini is one of my favourite authors and speakers. Over Christmas I completed his Secrets to Financial Success and put his theories into place. The results have been phenomenal both personally and professionally for me.

One of the things I was reminded at today's seminar was that everyone has a passion and purpose - something that they are brilliant at doing. Unless you are doing your purpose things will be clunky and difficult. Dr Demartini suggested every few months to stop and look at what you are doing. Review what tasks you are doing that are not towards your purpose and then work out how you can delegate those tasks to someone else to free you up to focus on your purpose.

The corollary to that is you should only hire people to your company to do these tasks whose passion is doing the roles you are looking to fill. If their passion and their purpose is not your role, then you will be stuck having to constantly motivate your employee.

Over the years I have seen this with so many employees. Some people are natural personal assistants/ pharmacists/ economists etc. When they are in the role doing what they love their eyes sparkle and they are full of energy. Take them away from what they love and they flounder. Hire for passion, build the skill.

All of this comes from investing in yourself ... in your own growth and development ... in investing in your own self esteem and learning that you are bigger than you previously thought you were.

When you invest in yourself, the world invests in you.

It was with much gratitude that today I told Dr Demartini the difference he had made in my life from his work. His take on it was to remind me that I was the one who had put his thoughts into practice ... I had invested in myself and had great results back.

So ... where have you invested in yourself lately?

If you are interested seeing Dr Demartini here is a link to his events around the world http://www.drdemartini.com/pages/eventcalendar.html

Until next time

Ingrid Cliff
Heart Harmony

Putting your business into words

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Tuesday, 29 April 2008
Implementing Employee Manuals

Recently I was asked how a company that had never had an employee in manual in place should go about implementing it with their team. It is a very common question and here are my thoughts...

With your team if they have had nothing to this level of detail in place it will be a cultural shift for them. I suggest starting with training your managers first on their roles and responsibilities. Talk them through the manual in some depth – make sure each manager has access to a copy. For the first time they do anything with the new rules – such as recruitment or performance review, sit with them while they go through the process to help them learn as they go.

Your managers will also want input into how the procedures work in their area. They may want to edit the words to better match their understanding or the internal operating processes of your company. Allow that editing process if you can, but you retain final approval of the changes.

Once your managers are aware of the content and have started on the editing, then inform the employees of the manual and its broad contents. Once you have a final version for your workplace I would run a training session where you talk through all of the most important policies with your employees – almost like a new induction.

Make sure each person can access the manual – either electronically or through a printed copy in each work team. Set a realistic timeframe for them to read it and ask any questions – two weeks to a month is time I would give. If you leave it longer they won’t read it. If you leave it too short, you disadvantage some people.

Hold another meeting to answer any questions that may have come up, make any final edits and then a week later the manual comes into effect.

Until next time

Ingrid Cliff

Heart Harmony

Putting your business into words

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Friday, 25 April 2008
Anzac Day reflections
Anzac Day in Australia is one of our iconic days. Each country has its national days in celebration of what is particularly special about that country. In relation to people who have or been injured in wars, most countries in the world choose to celebrate and remember on a day that marks one of their most impressive victories.

Photo courtesy: www.brisbaneishome.com

Not Australia ...

We choose to remember one of the days of our greatest defeat. Ever practical. Ever realistic. Ever blunt. We remember the greatest stuff up in military planning where thousands lost their lives needlessly in battle. Thousands of people who followed their leaders knowing the leaders had got it wrong ... but following anyway to their death because it was the "right thing to do".

On Anzac Day we don't just remember the military disasters. We remember all of those who fought and lost their lives in all wars and all battles (even the forgotten ones like Korea). We remember the mateship that happens when people face the unthinkable. We remember those who returned carrying mental scars deeper than any physical wound.


And we remember how we as a nation reacted when our veterans returned - sometimes well and sometimes embedding deeper wounds on our veterans psyche's when we coldly ignored their sacrifices.


We watch the veterans walk a little bit prouder on that one day of the year when it is OK for them to remember the horrors of war ... the sounds of battle still ringing in their ears ... the loss of comrades felt once again strongly as they march with gaps in the ranks.

Even if we don't agree the reasons behind the wars - we still recognise and celebrate the strength and courage of those who followed either their personal beliefs or just followed orders and gave their lives, their health or their futures in support of their beliefs.


So on this Anzac Day - I salute all people in all wars ... men, women and children. May we eventually learn a different way and never have another war.


Until next time


Ingrid Cliff

Heart Harmony

Putting your business into words

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Thursday, 24 April 2008
Sometimes contrast is better than complementary
How many times in business do you look for things to be alike - you look for complementary products to add to your range, you look for complementary employees to join your team and you look for complementary businesses to work with.

Many times this is a good solution - things that are similar feel familiar. They are like a pair of comfy slippers that are easy to put on and wear. But ...

... sometimes familiar just doesn't work. I was reading Under the Loupe Blog and Annette was talking about a lovely piece of jewellery she was making with warm gold tones and yet when it came to the clasp gold just didn't work when she put it on, yet a silver clasp did. Her story triggered my thinking about similarities vs contrast.

Sometimes familiar means you are stuck in a rut and you don't grow. In your team you need a balance of alike people as well as people with totally different viewpoints - that's how creativity happens in a group. Thinking from divergent views means you get flashes of brilliance that wouldn't come from people all being alike. Diversity in a workforce needs to be embraced and celebrated, not trodden on and forced into consistency.

In a business often it is the "left field" product lines that suddenly take off rather than the run of the mill. Who can forget all the trends of things like pet rocks, hula hoops, Bindeez (before we all realised that the dogs running around in circles after eating Bindeez had nothing to do just being happy). What are your left field product lines?

You also need some slightly left field alliance partners in your referral mix. Yes, businesses that are similar but not competing with you can be a great source of leads, but often totally different businesses can be an untapped oil field of referrals. I think that is why leads clubs such as BNI work so well - totally different businesses all wanting to give their customers a great result.

Today think about whether your business is "too" consistent - and whether or not you need some contrast to trigger new results.

Until next time

Ingrid Cliff
Heart Harmony

Putting your business into words

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Tuesday, 22 April 2008
Are entrepreneurs born or made?
This week I watched a brilliant documentary called "Lemonade Stories". The documentary interviews a number of entrepreneurs about their mother and the influence she had on their life. In a number of the interviews the mother was also interviewed.

The interview I most loved was Richard Branson with his mother Eve Branson. I have long been fascinated about Richard Branson and how he takes traditional business ideas and turns them on their head. For the first time I could see where he gained this skill and approach ... his mum Eve.

Eve Branson is one of the fiestiest, funniest and fascinating people I have seen in a long time. She was one of the first air hostesses back when planes regularly fell out of the sky. She embraced new ideas, tried new approaches and helped stretch her shy son into what he is now. The closeness between Eve and her son Richard was very clear from the movie.

The documentary is quite thought provoking - are entrepreneurs born or can they be made?

I would love to hear your thoughts. What influence did your mum play on your entrepreneurial spirit?

For those interested - I saw the documentary on this month's edition of Spiritual Cinema Circle - a monthly DVD of films that make you think, that I have sent over from the USA. Lemonade Stories is also available from Amazon.

Until next time

Ingrid Cliff
Heart Harmony

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Wednesday, 16 April 2008
The Power of Back-ups
Yesterday the unthinkable happened. My computer (3 months old) died. No worries - I'll just move over to my back-up computer I thought. I switched it on ... it had ground to a halt also. I said many magic words I can tell you!

It turned out the mainboard on the new computer had suddenly decided to do its own version of the dead parrot sketch and the back-up computer needed a visit from my IT GP to work some magic.

Of course my mobile phone also decided to be temperamental yesterday to add to my comfort levels. Luckily my admin guru Penny was around to deal with the calls on her mobile for me!

I had backed up as per my regular schedule onto my external hard-drive, with the last back-up on Friday night. I had an intuitive hunch on Monday night to run another back-up but ignored it (note to self - listen to intuition more).

Less than 36 hours and I am all back up and functioning. Granted I am uncomfortable with cables running everywhere, and I am running between two desks ... but I am still functioning with only a few days data to reconstruct until the main computer returns.

So - what would you do if all your computers suddenly crashed like mine did? Would you be able to function? What systems do you have in place to deal with disaster? Does everything work as it should - have you done a trial run?

Until next time

Ingrid Cliff
Heart Harmony

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Monday, 14 April 2008
The Invisible Leader
I was reading the Tall Poppy blog where Ann talked about the invisible leader - the person who is not up front leading the troops but staying behind bringing issues into focus, marshalling people and resources and planning for the future.

It is similar to the concept of Leader as Servant by Robert Greenleaf

"It begins with the natural feeling that one wants to serve, to serve first. Then conscious choice brings one to aspire to lead…The difference manifests itself in the care taken by the servant-first to make sure that other people’s highest priority needs are being served. The best test, and difficult to administer, is: do those served grow as persons, do they grow while being served, become healthier, wider, freer, more autonomous, more likely themselves to become servants?"

Through extensive work with Greenleaf, Larry Spears, the director of the Robert K. Greenleaf Center for Servant Leadership, identified ten characteristics, which describe the essence of a servant leader. The characteristics are listening, empathy, healing, awareness, persuasion, conceptualization, foresight, stewardship, commitment to the growth of others, and building community.

Unlike leadership approaches with a top-down hierachicalstyle, Servant Leadership instead emphasizes collaboration, trust, empathy, and the ethical use of power. At heart, the individual is a servant first, making the conscious decision to lead in order to better serve others, not to increase their own power. The objective is to enhance the growth of individuals in the organization and increase teamwork and personal involvement.

(Source Wikipedia)

This style of leadership naturally suits women - Quentin Bryce who has been just announced Governor-General of Australia epitomizes the servant leader style of leadership.

In a workplace the servant leader is often not the nominated "boss" of the company - often it is the Executive Assistant, wife of the boss or some other female role within the company. These women are the real leaders of the company - often invisible, generally under-appreciated and yet without them the company would not be financially successful.

At your next meeting look for the traits of the servant leader - see if you can spot the true organisational leader from the one in the role. The results may surprise you.

Until next time

Ingrid Cliff
Heart Harmony

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Friday, 11 April 2008
Friday Funnies - Don't judge too quickly
I love clever ads - Ameriquest has a brilliant series of very funny ads around the theme "Don't judge too quickly". Many times people remember the humour but forget the company name - these ads have a great balance of both.





Until next time


Ingrid Cliff
Heart Harmony

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Wednesday, 9 April 2008
Heads up if you are heading to Canada in May

Just a quick heads up on a really fantastic marketing training for green, local, community minded, holistic and otherwise conscious entrepreneurs if you live in or are travelling to Canada in May.

It is run by my colleague Tad Hargrave who is a brilliant marketing teacher and has some great ways to help conscious entrepreneurs build their businesses. He doesn't run these workshops often, so when he does it is worth finding a way to get to them if you can.

The best part of the weekend is that it's done on a pay what you can basis (seriously). Meaning - you don't pay anything before you go and you only pay at the end what you thought it was worth based on what you can honestly, afford.

Here's the basic info.

WHAT? Radical Business Intensive (marketing training for 20 or so conscious entrepreneurs)

WHERE?

  • CALGARY: May 1-4. 16 spaces left.
  • EDMONTON: May 8-11. 10 spaces left.
  • TORONTO: May 29-June 1. 14 spaces left.
COST? Pay what you can/want at the very end. Seriously.

FOR MORE INFO AND APPLY TO COME: http://tadhargrave.com/RBI

It's worth checking out!

Until next time Ingrid Cliff Heart Harmony

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Getting repeat business
Another great article from AlternativeHealthPractice.com - this time about how to get repeat appointments for your clients.

Many businesses miss out on repeat business because they simply forget to ask for it (or ask for it in the wrong way). Some of the key points I wanted to share from the post -

Strike While The Iron’s Hot
There will never be a better time to book the patient in question than right now. Whether they’re on the phone, or standing at your front desk, do it now. The patient who doesn’t book now is going to come back fewer times. Or never. It’s that simple.

Tell, Don’t Ask
You need to approach booking from a place of confidence. Adopt the attitude of assuming patients will book/rebook. Why? because your inner confidence is reflected in how you speak, in subtle ways that shift the likelihood of success.

  • Wrong: “Did you want to schedule a follow up?”
  • Right: “Let’s schedule your follow up.”

Small difference in words. Big difference in outcome.

Leverage Our Love of Routine
Humans tend to be creatures of habit. We like consistency. Giving your patients recurring appointments in the same time slot makes it easy for them, and gives them a sense of ownership in the process.

  • Wrong: “When would you like to come back?”
  • Right: “If this time slot is convenient, I can get you in at the same time on Wednesday at 10:30.”

If you can’t offer the same time, offer the same time of day: “We can get you in again on Wednesday morning next week.”

Narrow the Options
While you’re at it, consider offering just two options for any appointment. It’s easier for everyone. There’s some surprising research that shows that people buy more when their choices are not overwhelming.

  • Wrong: “What day is good for you?”
  • Right: “We have an opening on Wednesday at 10:30 again, or Thursday at 2:15.”
Remind People
I also don’t like to book too far out because I’m afraid I’ll forget. Reassure your patients by giving them an appointment card, and by telling them you’ll call a few days before the appointment to remind them.

These appointment strategies also work for other things for your business such as writing copy to get a sale from your brochures or website.
  1. Go for immediate action - get someone to act now, not later.
  2. Assume a sale - always assume a sale/positive outcome and ask or write accordingly.
  3. Get a routine happening - make doing business with you regular, systematised and expected. For example I always have my newsletters in your in box by Friday mornings - people begin to expect to hear from you regularly. It also helps build your reputation for consistent delivery.
  4. Narrow the choices - too many choices means people have difficulty making ANY choice. With your copy give a maximum of three choices on price points or packages - any more and you lose customers.
  5. Remind people - if someone contacted you for more information then you need to keep in touch and remind them you would love to work with them. You can do this simply through autoresponder programs or drop them a postcard.
Until next time

Ingrid Cliff
Heart Harmony

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Tuesday, 8 April 2008
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Mobile phone training
I have been looking at upgrading my mobile to a fully featured smart phone to reduce the clutter and weight in my handbag with all of my technology toys. As I was checking out the latest GPS, 5 MP, pay TV phone features I must admit feeling a bit lost. I wonder how many other people have all of these mobile phone features but then never use them or don't use them effectively because they don't know how?

Quick quiz - how many features do you regularly use on your phone? With the modern technology in phones, just using them to make and receive one call at a time is like just using a computer to type letters (and that's all). Modern phones are really mini computers - are you getting the best out of your phone?


Now if I was in NZ I would just contact
Mobile Mentors - a specialist company that teaches people to use all of the features in their phone.

Or if I was in Holland I could tap into a brilliant initiative that
pairs 12-16 year old kids who are proficient in mobile phone with mature age corporate "students". This is a win-win for everyone - the kids get confidence, build connections and gain exposure to corporate environments (and make money). The businesses get better productivity from their employees using the technology they have provided for them.

I haven't yet been able to find something similar in Australia - I can't understand why mobile phone shops don't hold regular classes as part of their service offering! I love technology (and yes I am a geek), but having someone walk me through all of the features and how to use them effectively is a service I would love to have and would willingly pay for.

Oh ... and if anyone has tried out a Nokia N95 8gb or an I-Phone (yes I know they are not yet released in Australia officially) I would love to hear your opinion on which is better.

Until next time

Ingrid Cliff
Heart Harmony

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Saturday, 5 April 2008
When Work Works
Part of the joy of running a small business is the chance to create a life not just a living for both yourself and your employees. Sometimes knowing what else you can do to create a fulfilling workplace (and not run the business into bankruptcy in the process) can be a challenge.

This week the Alfred P Sloan Institute released their report on When Work Works - a report of the winners of a major US competition for Business Excellence in workplace flexibility. This 90 page report is worth a read by any one who has employees.


Some of the points they have found is the best businesses all have a few things in common:
  • These employers don’t see looking over employees’ shoulders as the way to ensure good work. They trust employees, but hold them accountable and focus on results.
  • They don’t see the individual employee in potentially heroic terms. It is the team that must deliver performance.
  • They don’t think that automatically putting “customers first” above employee concerns is the best way to succeed. They have learned that a workplace that addresses staff issues has a staff that is more responsive to customers.
  • They don’t think that killer hours are the only route to profit. They try to ensure that their employees have the time and space for renewal to do their best work.
  • They don’t say that “only work-centric employees need apply.” They find that dual-centric employees – who contribute to their communities and are involved with their families – are among their most committed and productive employees.
While many of the businesses profiled are medium to large businesses - the concepts of allowing flexibility for life, volunteering and study are applicable no matter the size of your business.

The other applicable concepts are listening and acting on employees comments and holding employees accountable for results not "face time" in the office.


You can download a free full copy of the report from www.whenworkworks.org.

Until next time

Ingrid Cliff
Heart Harmony

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Wednesday, 2 April 2008
Not all inventions make it big
I was doing some research for a client and discovered this great story in an article by Thomas G Field Jr ...

If a man can make a better mousetrap, though he builds his house in the woods the world will make a beaten path to his door. Attributed to Ralph Waldo Emerson

Photo by Simon Welsh

In the early part of the 20th Century, the Animal Trap Company of America sold a five cent mousetrap. For years, the president of the company, Chester M. Woolworth, had tried to improve it, and in 1928 he succeeded.

Yet, he couldn't sell it. One problem was that it sold for twelve cents -- almost two and one-half times as much as its predecessor. Another is explained at page 8 in Venture Capital: A Guidebook for New Enterprises (U.S. Govt. Printing Office 1972):

Mr. Woolworth failed to look carefully at the way the average family used a mousetrap. The mousetrap was normally purchased by the husband who set the trap at night after the children were in bed . In the morning, the husband hurried off to work leaving the dead mouse in the trap. The housewife did not want a dead mouse around all day so she would pick up the trap and dispose of the mouse and the trap.

Unfortunately for Mr. Woolworth, the new trap looked too expensive to throw away. So, the wife was forced to remove the mouse and clean the trap. Obviously, the average housewife felt much happier with the old five cent trap which could be thrown away. While the husband might buy the improved trap, the wife did not want it to be used. Thus, sales of the improved mousetrap were very low.

When any small business creates a brilliant invention or new idea, it doesn't necessarily mean that it will be successful if they haven't taken into account the context in which the invention or idea is used.

Always do your research on your clients, dig into their minds to find out why and how they buy from you and your opposition and get to know what is truly important to them.

Selling is not about forcing a product that they don't need or want onto a customer.In my world view it is all about knowing what your customer needs and wants. If your product genuinely helps fill those needs and wants then your job is to show them how your product or service can fill their needs and wants in the best possible way.

I look at it as if someone you cared about was struggling with a problem. If you knew a solution to their problem - wouldn't you want to share it with them? That to me is what selling with integrity is all about.

So ... back to the mousetrap. Just because you have created a better mousetrap doesn't mean your customers want or need a better mousetrap. Before you leap off and try and sell something - stop and put yourself in your customers shoes first.

Until next time

Ingrid Cliff
Heart Harmony

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Tuesday, 1 April 2008
Virtual book tours

For those of you who are published authors, self published authors or going-to-be-one-day authors this idea is one to add to your kit bag - a virtual book tour.

I was reading the Tonic Gifts blog when I came across two women doing virtual book tour. It is the same as a regular book-tour, but instead of physically visiting bookshops they are visiting blogs, websites and on-line stores.

What a brilliant concept! Massive time and cost saving and a great example of leveraging the internet effectively for your small business.


To check out the tour and see where Tara Spicer and Nicole Graham have been visiting check out the
Virtual Book Tour.

Until next time

Ingrid Cliff
Heart Harmony

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